QuickBooks Accept Credit Cards: A Comprehensive Guide

QuickBooks is a popular accounting software that allows small businesses to manage their finances efficiently. It has a built-in feature to accept credit cards, making it a convenient option for business owners.

To accept credit cards in QuickBooks, you'll need to set up a payment gateway, which can be done through Intuit's online portal or directly in your QuickBooks account. This process is free and only takes a few minutes to complete.

The payment gateway will then be linked to your existing bank account, allowing you to deposit funds into your account when a customer pays with a credit card.

Suggestion: When Entering Credit Cards in Desktop Quickbooks

To set up QuickBooks to accept credit card payments, you'll need to navigate to the Payment Settings in your QuickBooks Online dashboard and click on Account and settings.

You'll then be taken to the QuickBooks Payments account application, where you'll need to provide business information, personal information, and specify the bank account to receive credit card deposits and charge processing fees.

Expand your knowledge: How to Accept Credit Card Payments in Quickbooks Desktop

To review payment settings, navigate to the payment settings screen and ensure that the bank account listed in the Deposit accounts section is set correctly for receiving credit card proceeds and processing fees.

You can also specify an account to record processing fees by clicking the drop-down menu next to Processing fees under Chart of Accounts and selecting an expense account to categorize the processing fees.

If you're using QuickBooks Desktop, you can sign up for QuickBooks Payments by navigating to the Customers menu and selecting the Add Credit Card Processing option.

To set up QuickBooks Payments in QuickBooks Online, start by navigating to the Payment Settings screen, which can be accessed by clicking the cog wheel icon in the upper right corner of your QuickBooks Online dashboard and then clicking Account and settings.

You'll need to apply for a QuickBooks Payments account if you don't already have one. This involves providing business information, personal information, and specifying the bank account to receive credit card deposits and charge processing fees.

To review your payment settings, navigate to the payment settings screen and ensure that the bank account listed in the Deposit accounts section is set correctly for receiving credit card proceeds and processing fees.

You'll also need to specify an account to record processing fees by clicking the drop-down menu next to Processing fees under Chart of Accounts. Select an expense account to categorize the processing fees or create a new one if needed.

Here are the steps to review payment settings in more detail:

Once you've reviewed your payment settings, you're ready to accept credit card payments in QuickBooks Online.

Automating accounting is a game-changer for businesses, and QuickBooks Desktop makes it a breeze. Transactions are recorded in real time, ensuring accurate and up-to-date financial data.

This automation minimizes the need for manual data entry and reconciliation, reducing the risk of errors and saving valuable time for businesses.

You can process credit cards in QuickBooks using the native software or a QuickBooks credit card integration like EBizCharge. This allows you to enter a credit card payment from various pages, including Sales Receipt, Receive Payment, Invoice, and Sales Order.

To enter a credit card payment from the Sales Receipt or Receive Payment page, click on Create (+)>Receive Payment or Create (+)>Sales Receipt, select a credit card for Payment method, and click Enter credit card details. You can either enter the credit card information or swipe the credit card.

Here are the payment methods accepted by QuickBooks Payments:

The price per transaction for these payment methods varies, with the lowest rate for card reader transactions at 2.4% + $0.25.

If you already have a QuickBooks Payments account, you can connect it to your QuickBooks Desktop software. You'll be prompted to sign in with your QuickBooks Payments credentials.

To connect your existing account, follow these steps:

By following these steps, you'll be able to integrate your QuickBooks Desktop with your QuickBooks Payments account, allowing you to start accepting credit card payments directly within the software.

Processing credit cards in QuickBooks is a straightforward process that can be done in several ways. You can enter a credit card payment from the Sales Receipt, Receive Payment, or Invoice pages.

To enter a credit card payment from the Sales Receipt page, click on Create (+) > Sales Receipt, complete the form, select a credit card for Payment method, and click Enter credit card details. You can either enter the credit card information or swipe the credit card.

You can also enter a credit card payment from the Receive Payment page by clicking on Create (+) > Receive Payment, completing the form, selecting a credit card for Payment method, and clicking Enter credit card details.

To process a credit card payment from the Invoice page, you must turn on deposits by clicking the Gear icon > Company Settings (or Account and Settings), clicking Sales, and selecting Deposit. Then, click Create (+) > Invoice, fill in the top section of the form, enter the deposit amount, select the credit card type, and click Enter credit card details.

For another approach, see: Secured Credit Card Bad Credit with No Security Deposit

Here are some common payment methods and their corresponding fees in QuickBooks:

QuickBooks Payments allows you to accept payments from major credit cards such as Visa, Mastercard, American Express, and Discover. Your customers can simply provide their credit card information, and QuickBooks will process the payment securely.

To process credit cards in QuickBooks, you can use the native QuickBooks software or a QuickBooks credit card integration, such as EBizCharge. With a credit card integration, you can enter a credit card in QuickBooks at various stages, including Sales Orders, Credits, and Refunds.

To enter a credit card payment from the Credits and Refunds page, create a credit memo, click Save & Close, select Give a Refund, go to "Issue this refund via" and choose the appropriate credit card, and click OK. Make sure the "Process credit card refund when saving" box remains unchecked.

You can also process credit cards in QuickBooks using a card reader connected to your device. This allows you to swipe the credit card and enter the cardholder information.

Entering payments in QuickBooks is a straightforward process, but it can be a bit tricky if you're not familiar with the different options. To enter a credit card payment, you have three main options: from the Sales Receipt or Receive Payment page, from the Credits and Refunds page, or from the Sales Order page.

To enter a credit card payment from the Sales Receipt or Receive Payment page, you'll need to click on either Create (+)>Receive Payment or Create (+)>Sales Receipt. Select a credit card for Payment method and click Enter credit card details.

You can enter the credit card information manually or swipe the card through the reader. Either way, make sure to save and process the transaction to complete the payment.

To enter a credit card payment from the Credits and Refunds page, you'll need to create a credit memo and select Give a Refund. Choose the appropriate credit card and click OK, then enter the cardholder information and select Process Payment.

Keep in mind that Process Payment will process the negative payment for the amount shown. An easy way to tell if it's a credit is by checking the reference number.

Here are the general steps for entering credit card payments:

By following these steps, you'll be able to enter credit card payments in QuickBooks with ease.

You can significantly reduce QuickBooks credit card processing fees by using a credit card integration, which simplifies payment acceptance and streamlines your accounting process.

A credit card integration gives you the freedom to enter credit card payments at more stages in QuickBooks than the native QuickBooks software.

Shopping around for third-party payment processors can also help you save on credit card processing fees in QuickBooks. Compare the credit card processing fees charged by different providers, considering factors like transaction fees, monthly fees, and any extra charges for specific features or services.

Some merchant service providers are open to negotiating fees, especially if you have a high volume of transactions or a strong credit history.

Here are some key benefits of using a third-party payment processor:

By keeping your business informed about changing regulations and best practices, these providers can contribute to overall cost savings.

Processing credit cards in QuickBooks is safe, thanks to EBizCharge's PCI-compliant payment gateway, which ensures your business follows industry standards.

Credit card information is kept safe with EBizCharge, as it tokenizes and encrypts customer data, protecting it from unauthorized access.

Your liability is reduced by storing credit card data on EBizCharge's secure third-party server, giving you peace of mind.

With EBizCharge, payment information is passed through a secure gateway, eliminating the need to store sensitive data on your own server.

Getting started with accepting credit cards in QuickBooks is easier than you think. Processing credit cards inside of QuickBooks saves you time by automating daily reconciliation and avoiding double data entry errors.

You can use the EBizCharge credit card integration to start processing credit cards today. This integration will help you streamline your payment processing and reduce errors.

Automating daily reconciliation is a huge time-saver, allowing you to focus on more important tasks. By avoiding double data entry errors, you'll also reduce the risk of mistakes and discrepancies in your financial records.

To record a credit card payment in QuickBooks, you'll need to follow a few simple steps. You can create a sales receipt, navigate to the receive payment screen, or set up a credit card transaction from scratch.

To create a sales receipt, click the + New button at the top of the left menu bar and choose Sales receipt. From there, fill out the sales receipt as needed, including customer details, products/services, and payment amount. In the payment section, select Credit card as the payment method.

You can also record a credit card payment on an invoice by navigating to the receive payment screen. Tap + New and then select Receive payment. Fill out the receive payment screen as usual, specifying the customer, invoice, and payment amount.

To process the credit card transaction, click the green Save and close button at the bottom of the sales receipt or receive payment screen. This will process the credit card payment and deposit the funds into your designated bank account.

For more insights, see: How to Record Credit Card Processing Fees in Quickbooks Online

Here are the steps to record a credit card payment in QuickBooks:

Note: If you're using QuickBooks Payments, you'll need to enter the customer's credit card information and click the green Save and close button to process the credit card transaction.

QuickBooks is a popular accounting software designed for small to medium-sized businesses. It offers a range of features to help manage finances, including invoicing, expense tracking, and payment processing.

QuickBooks allows businesses to accept credit card payments through its online payment gateway, which is integrated with major credit card companies. This feature is available in the "Online Payments" section of QuickBooks.

Businesses can set up their own payment terms and conditions in QuickBooks, ensuring that they are paid on time and in full.

Understanding QuickBooks Desktop requires knowing its capabilities and limitations. You can accept credit card payments directly within the software using QuickBooks Payments.

QuickBooks Desktop has a streamlined accounting process that improves cash flow by enabling you to accept customer payments quickly and efficiently.

Desktop accounting software is a type of financial management tool designed for small to medium-sized businesses. It helps you manage your finances, track expenses, and stay on top of your company's financial health.

QuickBooks Desktop is one such example of desktop accounting software, and it's a popular choice among business owners. With QuickBooks Desktop, you can easily manage your finances, create invoices, and track payments.

QuickBooks Payments is a payment processing service integrated directly into QuickBooks Desktop. It allows you to accept credit card payments, debit card payments, and bank transfers from your customers.

Accepting credit cards in QuickBooks is a great option for businesses that are looking to streamline their accounting and offer their customers easy payment options.

Processing credit cards within QuickBooks eliminates the need to do it manually, cutting out the extra accounting work and saving you time at the end of each day.

Each transaction will automatically apply payments back into the invoice, making it easier to manage your finances.

This feature helps reduce manual errors and increases accuracy in your accounting records.