Understanding Box Account Fee Costs

Box account fee costs can be a bit overwhelming, especially if you're new to Box. The good news is that understanding these costs can help you make the most of your Box account.

The base fee for a Box account is $5 per user per month, with a minimum of 3 users. This fee gives you access to all the core features of Box.

You'll also need to consider the cost of storage, which is $10 per 100GB of storage per month. This can add up quickly, especially if you have a large team or store a lot of files.

If you're using Box for a large enterprise, you may also need to pay for additional features like advanced security and compliance tools, which can cost upwards of $20 per user per month.

Box offers a unique AI pricing plan that accounts for the high cost of running large language models.

Each user gets 20 credits per month, good for any number of AI tasks adding up to 20 events.

The company has a shared pool of 2,000 additional credits that belong to the entire company, which power users can dip into if they go over their individual limit.

Customers can buy additional blocks of credit if they need more than the shared pool provides.

The cost of running generative AI models can get pretty expensive, but Box's pricing model aims to balance this cost with a fair pricing plan.

Box's pricing model is designed to make it easy for general users to get started with AI, while also allowing power users to continue using the features without additional cost to the company.

Box's Enterprise Plus subscription plan customers will be able to use the first two Box AI features, creating content in Box Notes and asking questions about specific documents, starting next month.

Customers can buy additional blocks of credit, with each block worth 10,000 credits, according to Aaron Levie, Box's CEO.

The Business Starter plan is a great option for small businesses, especially those in their early stages, with a price of $7 per user per month, or $5 per user per month if billed annually.

This plan offers a minimum of 3 users, with a maximum of 10, and all standard features are included. You get up to 100 GB of storage, but keep in mind that's for the entire account, so if you have 10 users, that storage amount starts to look smaller than it is.

The file upload limit is reduced to 2 GB per file at this level, which is smaller than the Personal Pro limit of 5 GB, but it's a way to help prevent storage overuse.

If you're looking for a business plan that's tailored to your needs, there are three options to consider.

The Individual plan is a great starting point, offering free access to the platform with 10 GB of storage and a single file upload limit of 250 MB.

You can also opt for the Personal Pro plan, which costs $14/month and provides 100 GB of storage and a 5 GB single file upload limit.

For teams of 3-10 users, the Business Starter plan is a good choice, priced at $7/user/month with 100 GB of storage and a 2 GB single file upload limit.

Here's a breakdown of the plans:

The Business Starter plan is a great option for small businesses, especially those in their early stages, with a price of $7 per user per month ($5 per user per month if billed annually).

It's a per-user pricing model, with a minimum of 3 users, which amounts to $21 monthly for 3 people to collaborate.

All standard features are included with this package, including up to 100 GB of storage for the entire account.

This storage amount can start to look smaller if you have the maximum of 10 users, all serving a different function within the group, but with a good game plan, storage overuse can easily be averted.

The file upload limit is reduced to 2 GB per file at this level, which is smaller than the Personal Pro limit of 5 GB, a method of reducing one’s ability to exceed the storage limit.

This plan is well suited for new and small businesses, and even more well established companies looking for better content management within their organization.

It's the most popular choice amongst Box Business users, hitting that affordable sweet spot for small business owners or teams that require collaborative and integrated software to carry out their work effectively.

The Business plan is a great option for companies looking to streamline their work processes and collaborate with external teams. This plan offers unlimited storage, allowing businesses to store and manage large amounts of data.

At $20 per user per month, or $15 per user per month if billed annually, this plan is a cost-effective solution for businesses that need advanced features. Businesses can take advantage of the additional features available in this pricing model.

Users get to cross-collaborate with employees within their entire organization, making it easier to work together on projects. The file upload limit is 5 GB, but with unlimited storage, businesses don't have to worry about running out of space.

Businesses can integrate Microsoft 365 and Google Suite, and also choose one additional enterprise app integration like Adobe or Salesforce. This can be a game-changer for niche startup companies or firms that need to automate certain workflows.

With Box Relay, businesses can automate standard workflows and use Box Sign for unlimited e-signatures. This can save a lot of time and hassle in the long run.

Overall, the Business plan is a solid choice for companies that need advanced features and collaboration tools.

Box offers an Enterprise plan for $47 per user per month, or $35 if billed annually. This plan is designed for large businesses and includes advanced content management and data protection features.

The Enterprise plan ensures HIPAA/FedRAMP compliance, making it suitable for businesses in the healthcare industry. It also allows for the upload of large files, up to 50 GB in size.

Box Enterprise focuses on privacy protection, with features like 2-Factor Authentication, encryption, and password policy enforcement for every user. This provides an additional layer of security for file distribution and data usage outside the organization's network.

The Enterprise plan from Box is a robust option for businesses, priced at $47 per user per month, or $35 per user per month if billed annually.

This plan is designed for large businesses and offers advanced content management and data protection features that ensure HIPAA and FedRAMP compliance.

One of the standout features of the Enterprise plan is its ability to upload large files, up to 50 GB in size, which is perfect for businesses in healthcare and related industries that need to share files with patients virtually.

The plan also includes two-factor authentication, encryption, and password policy enforcement for every user, providing an additional layer of protection for data shared outside the organization's network.

Businesses can rest assured that their data is secure, even when sharing files with others, thanks to the Enterprise plan's focus on privacy protection.

The Enterprise Plus tier is Box's highest level, designed for big corporations with unique needs. It allows file uploads of up to 150 GB.

At this level, customers can contact Box to create a package tailored to their needs and receive a custom quote. This tier is widely used by Fortune 500 companies across all industries.

Enterprise Plus has all the features of the Enterprise level, including Box Shield, Governance, Shuttle, Platform, and enhanced services. These features provide enterprise-level security and sophisticated threat detection.

You also get 24/7/365 access to technical support and services for any issue that may arise. This tier is very cost-effective for managing files.

If your organization doesn't need all the complexities and add-ons, consider downgrading to the Enterprise or Business Plus tiers, which still offer a wide array of services.