
You can submit the Joint Declaration to EPFO through both online and physical methods.
The online submission method is available on the EPFO website, where you can upload the required documents and submit the declaration.
For online submission, you'll need to register on the EPFO website and create a UAN (Universal Account Number) if you don't already have one.
You can also submit the Joint Declaration physically by visiting the nearest EPFO office in person.
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Submission Process
To submit a joint declaration form EPF, you have two options: physical submission or online submission.
You can physically submit the form to the regional PF office where your company or establishment is registered. To do this, you'll need to fill in the form with your details, including the date of submission, regional PF commissioner address, name and company name, correct and wrong particulars, and signatures.
Self-attested identity proof documents should also be attached to support your correction claim. The form should then be submitted to the regional EPFO office.
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Here are the details you'll need to fill in on the joint declaration form EPF:
- Date of form submission
- Regional PF commissioner address
- Name and company name
- Correct particulars, i.e., particulars that need to be corrected or updated in the PF member account
- Wrong particulars, i.e., particulars that have been wrongly entered in the PF member account
- Signature of the applicant, name of the authorised signatory for the establishment and signature of establishment with its seal
Physical Submission
Physical submission of the joint declaration form EPF is a straightforward process. The form should be physically submitted to the regional PF office where the company or establishment is registered.
To begin, employees need to fill in the required details on the joint declaration form EPF. These details include the date of form submission, regional PF commissioner address, name and company name, correct particulars, wrong particulars, and the signature of the applicant, authorized signatory for the establishment, and the establishment with its seal.
The correct particulars are the information that requires correction or updating in the PF member account. The wrong particulars, on the other hand, are the information that has been erroneously entered in the PF member account.
Employees should attach self-attested identity proof documents to support their correction claim. These documents will help substantiate the correction claim and ensure that the form is processed smoothly.
Here are the details that employees should fill in on the joint declaration form EPF:
- Date of form submission
- Regional PF commissioner address
- Name and company name
- Correct particulars
- Wrong particulars
- Signature of the applicant, name of the authorized signatory for the establishment, and signature of the establishment with its seal
Online Submission
To submit your Joint Declaration Form online, you'll need to login to your account using your Universal Account Number (UAN) and password if you're an employee, or your Employer's Provident Fund login credentials if you're an employer.
Once you're logged in, search for the option to update or correct EPF details and select the Joint Declaration Form.
You'll then need to fill in the required information, which is a straightforward process.
Make sure to attach the relevant supporting documents, such as your Aadhar card and PAN Card, to ensure your submission is complete.
After submitting the Joint Declaration Form online through the EPFO Portal, you can check the status to ensure that the updates are processed on time.
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Documents Required
To make changes in your PF member account details, you'll need to submit some documents. The type of documents required depends on whether you're making a minor or major change.
For minor changes, you'll need at least two documentary proofs. This could be any two of the documents listed below.
Here are some examples of documents that are accepted by the PF office:
- PAN card
- Voters’ identity card
- Passport
- Driving license
- Aadhar card
- Birth Certificate
- School leaving certificate
If you're making a major change, you'll need to submit at least three of these documents.
Update Details
Updating your EPF details can be a bit of a process, but it's essential to get it right.
You can fill out a joint declaration form to correct details like your father's name, joining date, and more. These details will be verified against the documents you submitted for verification.
The joint declaration form can be submitted physically to the regional PF office or uploaded online on the official EPFO website.
Here are the details that can be changed or corrected through a joint declaration form EPF:
- Name
- Father or Husband’s name
- PF or EPS account number
- Date of birth
- Joining date
- Date of leaving
It's worth noting that the joint declaration form plays a vital role in correcting discrepancies in your PF account details, ensuring your account is accurate and up-to-date.
Frequently Asked Questions
What is joint declaration in EPF?
A joint declaration in EPF is a form used to correct incorrect information in an employee's Provident Fund (PF) account. It's a joint form signed by the employee and employer to update PF account details with the regional PF commissioner.
How much time will it take to update a joint declaration form?
Updating a joint declaration form typically takes 20-25 days after the PF authority's approval. The process starts after the employer approves the request.
Sources
- https://cleartax.in/s/joint-declaration-form-epf
- https://vakilsearch.com/blog/joint-declaration-form-epf/
- https://www.linkedin.com/pulse/introduction-ricago-dws7c
- https://statutorysolution.com/epf-complinace/f/epfo-latest-online-process-of-joint-declaration
- https://peoplemanager.co.in/epfo-gives-relief-on-joint-declaration-submission-for-special-category/
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