Is Notion HIPAA Compliant for Enterprise Use

Notion's HIPAA compliance is a crucial consideration for enterprises that handle sensitive health information. Notion's Business Model is designed to be scalable and flexible.

Notion offers a range of features that can be customized to meet the specific needs of healthcare organizations. Notion's API and SDK can be used to integrate with existing systems.

To be HIPAA compliant, Notion requires that users sign a Business Associate Agreement (BAA). This agreement outlines the terms and conditions for handling protected health information (PHI).

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Notion's security features are designed to protect sensitive data, including PHI. Notion's use as a collaboration tool raises concerns over data leaks, but with proper configuration and safeguarding, PHI can be handled safely.

Misconfigured permissions and data interceptions are potential sources of leaks, but a Business Associate Agreement (BAA) and a HIPAA compliant configuration can mitigate these risks.

To prevent data leaks, consider using the Strac Notion DLP app, which automatically detects and redacts sensitive data in messages and files from Notion pages, blocks, and comments.

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Strac's Notion DLP app operates on a list of sensitive data elements, which can be configured to meet specific organizational needs. The app detects sensitive messages and files across Notion pages, blocks, databases, and comments.

Strac's Notion DLP app then masks (redacts or removes) sensitive Notion messages and files, while allowing authorized users to view those messages/files in the Strac UI Vault.

Here are some key features of Strac's Notion DLP app:

Workspace owners have full control over Notion workspace security settings, which can be found in the Security tab in your workspace settings.

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Notion offers various features to ensure compliance and data security, especially for regulated industries like healthcare.

To enable HIPAA compliance, you need to go to Settings in your sidebar, then Workspace settings, HIPAA compliance, and Activate. A window will appear where you can read the full signed BAA before you select Accept.

Notion's use as a collaboration tool raises concerns over data leaks, but proper configuration and safeguarding of PHI can minimize these risks. You'll need a BAA and a HIPAA compliant configuration to handle PHI safely.

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Strac's Notion DLP app can help prevent data leaks by detecting and redacting sensitive data in messages and files. It operates on a list of sensitive data elements, including SSN, DoB, Drivers Licence, and more, which can be configured to fit your organization's needs.

To secure your Notion workspace, you can use settings like disabling public page sharing, guests, moving or duplicating pages to other workspaces, and export. Disabling all these options will put the tightest lockdown on your content and prevent sharing, downloading, or moving out of the workspace.

Notion has pre-built integrations with selected SIEM and DLP security and compliance partners, such as SOC2, SOC3, and ISO27001, to help you store your data confidently.

Notion's Enterprise plan offers additional security features and support for your security requirements. You can evaluate the plan and work through your security needs with their Sales team.

To complete your Notion Security Review, head over to the Whistic Portal to review Notion's security practices, protocols, and tooling, including audit reports, certifications, penetration testing results, and security questionnaires.

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Notion maintains a comprehensive security and privacy program designed to protect your data in accordance with various regulatory and industry standards.

Notion has certifications including SOC2, SOC3, and ISO27001, which demonstrate their commitment to data security.

To support customers subject to HIPAA, Notion has completed a HIPAA compliance audit, allowing you to process PHI within your Enterprise workspace.

You'll need to enable HIPAA compliance for your workspace by going to Settings in your sidebar, then Workspace settings, and finally HIPAA compliance, where you'll need to Activate.

Once you've accepted, you'll see confirmation that HIPAA compliance has been enabled and receive an email confirming that your workspace has accepted the HIPAA BAA.

Notion also maintains a Business Associate Agreement (BAA) that you'll need to sign to process PHI within your Enterprise workspace.

The Strac Notion DLP app can be used to prevent data leaks by automatically detecting and redacting sensitive data in messages and files from Notion pages, blocks, and comments.

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The app operates on a list of sensitive data elements, including SSN, DoB, Drivers Licence, Passport, Credit and Debit card #, API Keys, etc., which can be configured to tailor it to your organization's specific needs.

Here are the key features of the Strac Notion DLP app:

Notion has a range of security and compliance tools to help protect sensitive data. Notion has pre-built integrations with selected SIEM and DLP security and compliance partners to store your data confidently.

Notion maintains a comprehensive security and privacy program designed to protect your data in accordance with various regulatory and industry standards. Notion's certifications include SOC2, SOC3, and ISO27001.

To enable HIPAA compliance for your workspace, you can follow these steps:

Notion also integrates with DLP tools like Nightfall AI and Polymer (coming soon) to detect and remediate sensitive data. These integrations can identify different types of sensitive information stored in Notion and take action to remove them.

Here are some of the benefits of using DLP integrations in Notion:

PHI, or Protected Health Information, is a crucial concept in the healthcare industry. HIPAA (Health Insurance Portability and Accountability Act) defines PHI as individually identifiable health information.

The HIPAA Privacy Rule is a key component of the law that governs the use and disclosure of PHI. It establishes national standards for protecting the privacy and confidentiality of individuals' health information.

Covered entities, such as healthcare providers and health plans, are required to have a Business Associate Agreement (BAA) in place to ensure the protection of PHI when working with business associates.

The HIPAA Privacy Rule grants patients several rights regarding their PHI, including the right to access, inspect, and obtain copies of their health information.

Key aspects of the HIPAA Privacy Rule include the right to request corrections to any inaccuracies in their records, a Notice of Privacy Practices (NPP) that explains their privacy rights, and specific circumstances in which covered entities can use and disclose PHI without patient authorization.

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The Minimum Necessary Rule requires covered entities to limit their use, disclosure, and requests for Protected health information to the minimum necessary to accomplish the intended purpose.

Here are the six key aspects of the HIPAA Privacy Rule:

Notion does offer a BAA that governs the protection of all Personal Health Information (PHI) stored in Notion, but it's only available to customers on the Enterprise plan with more than 100 members.

To store PHI or patient data in Notion, you need to be on an Enterprise plan that is configured specifically to safeguard PHI, otherwise you risk non-compliance with HIPAA and potential litigation.

Certain Notion features, like Notion Calendar and Cron-related features, and the Notion AI Add-on, are not usable when meeting the terms of the BAA agreement and maintaining compliance with HIPAA.

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To configure Notion for storing PHI, you need to be on an Enterprise plan. Only then can you implement the required configuration settings to safeguard PHI.

Notion's standard plans aren't designed to meet the stringent data security requirements of HIPAA, so an Enterprise plan is essential. This is particularly around safeguarding PHI.

If you don't implement these required configuration settings, you risk non-compliance with HIPAA and open yourself up to significant litigation and legal risks.

Notion offers a BAA that governs the protection of all Personal Health Information (PHI) stored in Notion.

However, this BAA is only available to customers who are subscribed to Notion's Enterprise plan and have more than 100 members.

To maintain compliance with HIPAA, you'll need to be aware that certain Notion features are not usable when meeting the terms of the BAA agreement.

These restricted features include Notion Calendar and Cron-related features, and the Notion AI Add-on.

If you're considering using Notion for your business, especially if you're in a regulated industry like healthcare, you'll want to ensure that your data is secure. Notion has pre-built integrations with selected SIEM and DLP security and compliance partners, so you can confidently store your data.

To get started, head over to Notion's Whistic Portal, where you can review all of Notion's security practices, protocols, and tooling, including audit reports, certifications, penetration testing results, and security questionnaires.

Notion's Security and Privacy policies and Security practices are also publicly available, so you can understand how they'll protect your data. You can find these by following the link to Notion's Security Review: next steps.

If you're ready to complete your Notion Security Review, follow these steps:

This will help you understand how Notion can meet your security needs and ensure compliance with regulations like HIPAA.

Notion's Enterprise plan offers additional data and reporting capabilities that can provide valuable insights into team interactions and workspace usage.

On Notion's Enterprise plan, Workspace owners can access additional data and reporting to get deeper insights into how team members interact with content and use the workspace overall.

Notion's Enterprise plan includes data and reporting features that can help organizations make informed decisions about their workspace and team collaboration.

Some of the most impactful data and reporting features currently in Notion Enterprise include the ability to access additional data and reporting on team interactions and workspace usage.

Notion's Enterprise plan allows Workspace owners to get deeper insights into how team members interact with content and use the workspace overall, which can be especially useful for organizations that need to track and analyze data.