Claim Payment Remittance Advice and Check Information Guide

A claim payment remittance advice is a document that outlines the payment details for a claim, including the payment amount, payment method, and payment date. This document is typically issued by the payor, such as an insurance company.

The remittance advice is usually sent to the claimant, who can then verify the payment information. This helps prevent errors and ensures the claimant receives the correct payment amount.

A check is a common payment method used in claim payments, and it's essential to verify the check information carefully. The check should include the payor's name, the claimant's name, the payment amount, and the payment date.

Explore further: Electronic Remittance Advice

Electronic remittance is a convenient and efficient way to receive payment for claims. It eliminates the need for physical checks and allows for faster processing times.

Electronic remittance advices are transmitted to providers through various methods, including EDI, direct deposit, and online portals. These methods ensure secure and timely delivery of payment information.

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Providers can receive their payment through direct deposit, which is a popular method among healthcare professionals. This method reduces the risk of lost or stolen checks.

Electronic remittance advices can be customized to meet the specific needs of providers, including the inclusion of claim details and payment information. This level of customization enables providers to quickly and accurately reconcile their payments.

Electronic remittance has become a standard practice in the healthcare industry, with many insurance companies and clearinghouses offering electronic remittance advices. This shift towards electronic remittance has streamlined the payment process and reduced errors.

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The Claim Control Number (CCN) is an individual 14-digit number given to each claim when entered the Medicare system.

The first five digits of the CCN indicate the date in Julian date format, with the first two digits representing the year and the next three digits representing the sequential numbering of the days of the year.

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The sixth digit of the CCN indicates whether the claim was submitted electronically or on paper.

A final digit of 1 or higher shows the claim has been adjusted.

Special attention should be made to the claim remarks and American National Standard Institute (ANSI) codes, which are listed at the end of the first line in the MOA field and at the end of each line item prefaced by a group code (CO, PR, or OA).

The CMS mandated the discontinuation of Service Payment Remittance (SPR) effective June 1, 2006, for suppliers who are also set up to receive Electronic Remittance Advices (ERAs).

The downloadable PDF Remittance Advice (RA) file does not include the Address Cover Page, which is used when mailing an RA.

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The downloadable PDF Remittance Advice (RA) file doesn't include every page that's included in the printable RA.

The Address Cover Page is actually used when mailing an RA, and it doesn't appear in the PDF file.

To maximize the amount of data that can be printed across the page, abbreviations should be used in the claim and detail information.

Each field found in this section should be self-explanatory, making it easier to understand the information.

Abbreviations are essential for printing large amounts of data legibly, and they should be used in most cases.

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If you receive a Claim Adjustments section in your Remittance Advice (RA), it means that some claims were adjusted during the current financial cycle.

Adjustments can be either provider-initiated or system-generated, and you can refer to the region codes for more information.

You'll see claim information for each claim type in the adjustment section, along with the additional payment or overpayment to be withheld.

Here's a breakdown of the types of adjustments you might see:

Duplicate remittance advice is available for providers who need a copy of their original remittance notice. A provider can request a duplicate remittance advice on an individual claim basis or for all claims associated with one check.

If a provider requests a duplicate remittance advice for a single check, the date on the remittance advice will be the date the original remittance advice was printed. However, if multiple remittance advices are requested, they will be mailed together, and the original date of the remittance advice will not display.

The CHECK AMT on a duplicate remittance advice will always read $0.00, even when the original remittance showed a payment amount. This is a standard feature of duplicate remittance advices.

If a provider requests duplicate remittance advice for multiple claims, the date in which the duplicate remittance advices are produced will display on the remittance advice. This is a key difference from when a provider requests a duplicate remittance advice for a single claim, where the date of the original remittance advice is shown.

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Adjustments can be a bit confusing, but understanding how they work can help you navigate the process more smoothly.

Providers will see a Claim Adjustments section in the Remittance Advice (RA) if any claims were adjusted during the current financial cycle. This section is a great place to start looking for any adjustments that may have been made.

Adjustments can be either provider-initiated or system-generated, and the region codes can help determine which type it is.

The RA will list the claim information for each adjustment, including the adjustment type and the amount that will be added or withheld.

Recoupments are generally done on the same RA as the adjusted claim, which means you'll see the recoupment listed alongside the adjustment.

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A remittance advice is a document that accompanies a check, outlining the details of the payment.

It typically includes the payee's name, the amount being paid, and the date of the payment.

Remittance advice is usually included with the check to provide transparency and clarity on the payment.

Electronic remit details are sent through secure online portals or mobile apps, and are often confirmed via email or SMS.

Most remittance services allow you to track the status of your transfer online, with some offering real-time updates.

The sender's account details, including their name, account number, and branch code, are required to complete an electronic remittance.

A unique remittance reference number is generated for each transaction, which can be used to track the status of the transfer.

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The Address Cover Page is only used when mailing a Remittance Advice (RA) and never appears in the downloadable PDF file.

The downloadable PDF RA file is a condensed version and does not include every page that is included in the printable RA.

The printable RA includes an Address Cover Page, which is not present in the PDF file.

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